New Entries and Updates - e-mails
What I'd like to see in your e-mail
 
Here's what would make a perfect e-mail, which I can process very quickly. Please put within the body of the email:
 

  1. The name of your choir, town/city, County - so the choir can be listed alphabetically and geographically.

     

    1. If you cover more than one county please use the location where you rehearse as your prime address 

    2. If you are a Welsh choir with both a Welsh and English version of your choir name, only one entry will be listed. Please advise which version of the name to be used.

     

  2. If you have one, your Website address (you can leave off the "http://" prefix). If you submit a web site address and e-mail only the web address will be published. See the issue on SPAM below.

  3. If you don't have a Website, and so you are requesting an e-mail-only entry: the name and e-mail address of a contact to whom people can write (if you are the contact, please still include your name and e-mail address within the body of the e-mail itself). 

  4. A short comment (a few sentences at most) that characterises your choir, preferably in a way that, while making clear what kind and size of choir it is, also says something interestingly different about it. I reserve the right to edit anything you say, and if I find it a bit boring I may hunt around on your site (if it exists) for something else -- but of course that is time-consuming and I'd rather not have to do it!

  5. If you have arranged some kind of come-and-sing performance, please let me know about that in the e-mail too.
If possible please also put the name of the choir in the subject line of the e-mail. This will enable me to sort the emails alphabetically and speed up the updating. Also try to avoid making the comment 'date' dependent (i.e. including next concert details) as unexpected delays in updating may make the comments out of date as soon as they are live.  
 

Data Protection Issues
Under the Data Protection Act E-mail addresses are considered personal data. By submitting your details to a public listing web site you imply consent to publish your e-mail and web site addresses. Data published on this site is primarily collected from choirs themselves who submit details for listings. In addition data is collected using Internet Searches and published reference material, such as the British Music Yearbook and Local Library listings.
 
If you wish to be removed from the listings please e-mail philliptolley@colcanto.co.uk
 
Emails will be used to promote your choir activities and will not be supplied to 3rd parties for direct marketing without your consent.

 
 
SPAM - By making your email address visible in a public listing site, search engines and extraction tools can be used by mailing and collection companies, to collect email addresses for mailing/advertising use. Certain tools can be used to reduce this extraction either by encoding your email address, or by linking to a choir web site address and hiding the contact email details within that site. It also improves your privacy if you use non-personal email addresses such as secretary@yourchoir.co.uk, or info@yourchoir.co.uk rather than janesmith@yourchoir.co.uk

 

Phillip Tolley

 
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